Last Updated February 14, 2018

Protection of personal privacy will always be a mainstay of Unite Your Voices. Since its inception in 2017, Unite Your Voices has maintained the anonymity of each survey respondent unless an individual user consents to the release of the user’s Personal Information or individual results. In a similar manner, Unite Your Voices protects the identity of individuals who access Unite Your Voices Websites. For the purposes of this Privacy Statement, the terms “Unite Your Voices, we, us, and our” refer to Unite Your Voices, 4018 Park Thicket, Houston, TX 77058, U.S.A. and its subsidiaries and affiliates. For questions about this Privacy Statement or your Personal Information, please contact us.

This statement describes the types of information, including Personal Information, collected and processed through Unite Your Voices websites and through the services delivered via Unite Your Voices websites, and how Unite Your Voices treats such information.

Personal Information

By using the term “Personal Information” in our Privacy Statement, we refer to information that you individually provide to Unite Your Voices either directly or indirectly that on its own or in combination with other information, can be used to identify you. Personal Information includes your name, your mailing address, your telephone number, and your e-mail-address, and may include other information that identifies you.

Information that by itself cannot be used to identify you does not qualify as Personal Information. This includes but is not limited to your age, your gender, or other preferences.

I. INFORMATION COLLECTED BY UNITE YOUR VOICES WEBSITES

Unite Your Voices websites gather information in two ways: (1) indirectly (for example, through our site’s technology), and (2) directly (for example, when you, the site visitor, voluntarily provide information on various pages).

1. Information Collected Indirectly

Unite Your Voices indirectly collects a variety of information through your interaction with and use of Unite Your Voices websites. This information may include, but is not limited to, browser and device information, data collected through automated electronic interactions, application usage data, demographic information, geographic or geo-location information, statistical and aggregated information (“Other Information”).

Statistical or aggregated information does not directly identify a specific person, but it may be derived from Personal Information. For example, we may aggregate Personal Information to calculate the percentage of users in a particular zip code.

If we combine Other Information with Personal Information, we will treat the combined information as Personal Information.

1.1. Tracking Data

Website traffic volume and patterns, such as the number of visitors to a given website or page on a daily basis is typically referred to as Tracking Data. This type of indirectly collected information is gathered through various means, such as an IP address, which is a number that is automatically assigned to your computer whenever you are surfing the Web. Web servers, the computers that “serve up” Web pages, automatically identify your computer by its IP address. When you visit any Unite Your Voices Websites, our servers log your computer’s IP address.

To obtain these Tracking Data, Unite Your Voices uses third party analytics providers, including, but not limited to Google Analytics, a web analytics service provided by Google, Inc. (collectively “Third Party Analytics Providers”). The Third Party Analytics Providers use “cookies,” which are text files placed on your computer, to help us analyze how users use Unite Your Voices websites. The information generated by the cookie about your use of Unite Your Voices websites, including your IP address, will be transmitted to and stored by Third Party Analytics Providers’ servers. On behalf of Unite Your Voices, the Third Party Analytics Providers will use this information for the purpose of evaluating your use of Unite Your Voices websites, compiling reports on website activity, and providing other services relating to website activity. The Third Party Analytics Providers will not associate your IP address with any other data held by them.

You can prevent Google Analytics’ collection and use of data (cookies and IP address) by downloading and installing the browser plug-in available here. Unite Your Voices uses IP anonymization, which truncates/anonymizes the last octet of the IP address for Member States of the European Union as well as for other parties to the Agreement on the European Economic Area. Only in exceptional cases is the full IP address sent to and shortened by Google servers in the USA.

Further information can be found in the Google Analytics Terms of Service & Privacy.

Only designated administrators of Unite Your Voices can access the information gathered by Google Analytics, and the information is used only for administrative and planning purposes to meet the needs of our users, such as to improve the content of the site and to customize the content and/or layout of the site for individuals or groups of users.

1.2. Unite Your Voices Cookies

Other types of indirectly collected information are stored in “cookies.” Cookies are small files of electronic information that a website can transfer to a visitor’s hard drive to help that visitor while on the site. Some Unite Your Voices websites use cookies simply to store a user code so that the user does not have to re-enter their information when re-joining the site. The use of cookies is standard on the Internet. Although most Web browsers automatically accept cookies, the decision of whether to accept or not is yours. You may adjust your browser settings to prevent the reception of cookies, or to provide notification whenever a cookie is sent to you. You may refuse the use of cookies by selecting the appropriate settings on your browser. However, please note that if you do this, you may not be able to access the full functionality of Unite Your Voices Websites. Cookies placed by Unite Your Voices will expire when the user terminates the website session or after a reasonable period of inactivity.

1.3. Third-Party Cookies

We may use third-party advertising companies to serve ads on our behalf. These companies may use cookies and action tags to measure advertising effectiveness. You can still decide whether you want to accept these cookies. You may adjust your browser settings to prevent the reception of third-party cookies, or to provide notification whenever such third-party cookies are sent to you.

2. Information Collected Directly

Unite Your Voices also collects Personal Information and other information that users voluntarily provide. It is entirely your decision to provide the requested information.

Unite Your Voices keeps all information directly collected confidential and will only use the information for the particular purpose stated at the point of collection. Unite Your Voices may share your information as we choose, to enhance our services, conduct further research and provide better customer service. You may choose to have this information removed at any time.

2.1. User Account Data

When setting up an account on one of the Unite Your Voices Websites (“User Account”), you may be asked to provide personal information including, but not limited to, your name, e-mail address, and your phone number. If you choose to purchase any products, services, access codes or other items for sale by Unite Your Voices, you will be asked to provide payment details and your full address for billing purposes.

As a customer/user of Unite Your Voices, we may obtain personal information about you when you register to use one of our websites or services/products or when you provide feedback about our products or services. As a customer/user, we will use your personal information, unless otherwise prohibited by law, for the following purposes:

  • To provide you with the products and services you request.
  • To communicate with you about your account or transactions with us and send you information about features on our sites or changes to our policies.
  • To provide support including, but not limited to, product updates, product patches and fixes and other similar communications.
  • To notify you about new product releases and service developments, and to advertise Unite Your Voices’ products and services in accordance with this Policy.

Any User Account data will only be stored until you decide to terminate your User Account (see clause III.1. below). In case we are obliged to further store your Personal Information due to statutory retention requirements, your Personal Information will be barred for further use by Unite Your Voices and only be stored until such retention periods expire.

2.2. Other Personal Information Provided Directly

Personal Information provided by you on Unite Your Voices Websites, e.g. via contact forms, or via telephone will be stored in our service database and retained for the period necessary to fulfill the business need, unless a longer retention period is required by law.

II. DATA COLLECTION

Many Unite Your Voices websites offer users the opportunity to participate in surveys or assessments via the internet. Unite Your Voices will provide information about the purpose and process for each survey or assessment as part of the applicable survey or assessment.

  1. Access to your Survey or Assessment Results from Another User Account

Access to survey results is unlimited however, you may only vote once per poll. We’ve instituted measures to ensure that users can only vote once, thus increasing the validity of our survey results.

After completion of the survey or assessment, you will always have the opportunity to change the settings for sharing your results with other account holders and opt-out from sharing your results. You may also share our surveys, polls and post via your Social Media accounts to included but not limited to: Facebook, Twitter, LinkedIn, Google Plus, Pinterest, Instagram, etc…

  1. Sharing your Survey Results with other people

After completion of the survey or assessment, you may have the opportunity share your survey or assessment results via e-mail, or social networks. Please note that only your name and results will be displayed. By sharing your information from your User Account with any social media service, you are authorizing us to share information we collect from and about you with the social media service provider, other users, and your network of contacts on the social media service, and you understand that the social media service’s use of the shared information will be governed by the social media service’s privacy policy. If you do not want your personal information shared in this way, please do not connect your Unite Your Voices information to a social media service provider.

III. GENERAL INFORMATION ON COLLECTION AND PROCESSING OF INFORMATION

  1. Correcting and Changing User Information and Preferences; Deletion of User Accounts

If you have given your consent to receiving e-mail communications from Unite Your Voices but wish to discontinue this service, you may request to do so at any time by contacting us. In addition, as a registered user, you can change your settings within your User Account under “MY ACCOUNT” by updating your “Contact Me” settings.

You also have the option always to have your User Account deleted for any of the Unite Your Voices websites or to request a revision of your user information at any time. To do so, please contact.

  1. Information Security

Unite Your Voices employees understand the need for user privacy, and we maintain reasonable and appropriate security procedures to protect your information from loss, misuse and unauthorized access, disclosure, alteration and destruction, taking into due account the risks involved in the processing and the nature of the Personal Information. Unite Your Voices has appointed a Privacy Policy Administrator to monitor privacy practices. Access to user data is strictly limited to specific individuals who are trained to respect user privacy. The access given to these employees is restricted to their need for such information for business purposes. A log of those who accessed the data is maintained and monitored to prevent security breaches.

  1. Third-Party Information Storage

We may share Personal Information with vendors or agents working on our behalf for the purposes described in this Privacy Policy. For example, we may hire companies to assist with protecting and securing our systems or services. Any vendor or agent that we retain must comply with our data privacy and security requirements and are not allowed to use personal data they receive from us for any other purpose. We may also share Personal Information with vendors to further our research, enhance our services and provide better customer service.

  1. Children and Privacy

Unite Your Voices encourages parents and guardians to spend time with their children online and to be fully familiar with the sites visited by their children. Unite Your Voices sites do not contain content that is generally considered unsuitable for children.

  1. Links to Other Sites

Unite Your Voices websites may contain links to sites owned and/or operated by other organizations, and the privacy policies of those sites may differ from that of Unite Your Voices. These sites may collect data and make use of it in ways that Unite Your Voices does not. We encourage you to review the privacy policies posted on all third-party sites.

  1. Location of Data Collection and Processing

In personally accessing Unite Your Voices websites, you may be submitting Personal Information and survey or assessment results that Unite Your Voices will use for business purposes that are consistent with this Privacy Statement. As a worldwide organization, Unite Your Voices collects information that may be processed internationally throughout Unite Your Voices offices worldwide. Your information may be processed in the United States or any other country in which Unite Your Voices, its affiliates, subsidiaries, or service providers maintain facilities.

  1. Compliance and Cooperation with Regulatory Authorities

Unite Your Voices complies with U.S. privacy rules and regulation.

  1. Access, Correction and Options for limiting Use of your Personal Information

You have the right to access the Personal Information that we hold about you and to correct, update, amend, suppress, delete or otherwise modify any Personal Information where it is inaccurate, or has been processed in violation of the EU-US Privacy Shield Principles unless we have to keep the information for legitimate business or legal purposes. When updating your personal information, we may ask you to verify your identity before we can act upon your request.

You may object to the use or processing of your Personal Information or withdraw consent to use your Personal Information at any time.

We may reject requests that are unreasonably repetitive, require disproportionate technical effort (for example, developing a new system or fundamentally changing an existing practice), risk the privacy of others, or would be extremely impractical (for instance, requests concerning information residing on backup systems).

Unite Your Voices will respond to access requests within a reasonable time period in a reasonable manner and readily intelligible form. Unite Your Voices may charge a fee that is not excessive to cover the costs of providing access. Unite Your Voices may set a reasonable limit on the number of times within a given period in which access requests from an individual will be met.

Unite Your Voices is required to respond to lawful requests by public authorities, including to meet national security or law enforcement requirements.

For sensitive information (e.g., social security numbers or other national identifiers, medical information, information related to ethnic or racial origin, political opinions, religious or philosophical beliefs, trade union membership, criminal background, or sexual orientation), we will obtain your affirmative express consent (opt in) if such information is to be (i) disclosed to a third party or (ii) used for a purpose other than those for which it was originally collected or subsequently authorized by you through the exercise of opt-in choice. Unite Your Voices is not required to obtain affirmative express consent (opt-in) with respect to sensitive information where the processing is (a) in the vital interests of the data subject or another person; (b) necessary for the establishment of legal claims or defenses; (c) required to provide medical care or diagnosis; (d) necessary to carry out Unite Your Voices’ obligations in the field of employment law; or (e) related to information that is manifestly made public by the individual.

Unite Your Voices will never ask for your social security information. If you are contacted for this information by someone pretending to be with Unite Your Voices, terminate your communications immediately. These are scammers or other parties trying to deceive you.

  1. Dispute Resolution

If you have any complaints regarding our compliance with this Policy or a Privacy Shield related or general privacy related complaint, you should first contact us. We will investigate and attempt to resolve complaints and disputes regarding use and disclosure of Personal Information in accordance with this Policy.

  1. Policy Updates

This Privacy Statement is Unite Your Voices’ promise to its websites users and Users with a registered User Account. Additional information that is particular to specific Unite Your Voices’ sites may exist, and updates to this policy may be posted. For these reasons, we suggest that users who may have specific concerns about the information being gathered and use of that information regularly view the Privacy Statement on each site. Unite Your Voices reserves the right to change the policy on use of information collected at any time.

  1. Additional Questions or Comments

If you have any inquiries, complaints, access requests and any other questions arising under Privacy Shield or comments regarding Unite Your Voices’ Privacy Policy, please contact us. Unite Your Voices will do their best to respond to pertinent requests.